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Refunds, Exemptions and Waivers
Refunds
Cancellation of Registration
Individuals who have placed courses on their record prior to the beginning
of the term and later decide not to attend the University may cancel
their registration by 5:00 p.m. of the first day of instruction for
the term and avoid all tuition and fee charges. Individuals who are
ineligible to continue in the University for actions initiated by
the University based on academic, disciplinary, or medical reasons
before 5:00 p.m. on the first day of instruction for the term have
their registrations become void and are not entitled to student privileges.
If a written request to cancel registration is received in the Office
of Admissions and Records by 5:00 p.m. on the first day of instruction,
a student's registration agreement will be cancelled and tuition and
fees will not be charged.
Students may not cancel their registration once they have used fee-supported
services. If they leave the University, they must officially withdraw
from the University.
Withdrawal from the University
Students who have been charged tuition and/or fees and later
withdraw from the University prior to the completion of 60 percent
of the term receive a refund on a pro rata basis. Assessed tuition,
the service fee, the general fee, and the transportation fee are refunded
on a pro rata basis less 5 percent of the assessed amount or $100,
whichever is less. The health insurance and health services fees are
nonrefundable. Students continue to be covered by health insurance
and are eligible to receive health services (if these fees were paid)
until the first day of instruction for the following term.
Before a refund is made to a student, the University must make a refund
to appropriate financial aid programs providing assistance to the
student. A student indebted to the University at the time of withdrawal
will have the amount owed deducted from the amount of any refund available.
Students permitted to pay tuition and fees on the installment plan,
or who make no payment at all, and then withdraw from the University,
are liable for the full amount of tuition and fees originally assessed
less applicable refunds.
Special refund policies apply to those who withdraw to enter either
active duty in the armed forces or other approved national defense
service.
In case of extenuating circumstances, such as medically documented
serious illness or injury, exception to these refund periods may be
made by the Office of Admissions and Records. The petition form to
request a refund is available at the Records Service Center, 901 West
Illinois Street.
Reduction of Program
Students who paid tuition and/or fees and later reduce their registration
to a lower credit range receive full refund of the difference in tuition
and fees specified for the ranges if the change is made during the
periods listed below. Thereafter, no refund is allowed.
- In a semester, twelve-week term, or eleven-week summer law program,
full refund, except for the nonrefundable charge, during the first
ten days of instruction; no refund thereafter;
- In an eight-week summer term, full refund, except for the nonrefundable
charge, during the first seven days of instruction; no refund
thereafter; and
- For University terms of different lengths, refund periods are
determined proportionately in accordance with the above principles.
Exemptions and Waivers of Tuition and Fees1
Appearing below are the waivers and exemptions available to students
and the conditions under which they are granted.
Recipients of waivers have had the amount for the service assessed
and then waived by University policy. Waiver recipients are eligible
to receive the benefits of the service provided by the charge.
Recipients of exemptions are charged the amount of the service and
then the amount is credited to the account. Recipients of exemptions
are not eligible to receive the benefits of the services provided
by the charge. Students exempt from any particular charge may make
individual arrangements with the service provider; such arrangements
are subject to the policies of the individual provider.
Unless otherwise waived or exempted by Board of Trustees authorization,
the payment of tuition and fees is required of academic employees
of the University or allied agencies under appointment for less than
25 percent of full-time service, and of staff employees under appointment
for less than 50 percent of full-time service.
For tuition and fees assessment purposes, an appointment must be to
an established position for a specific amount of time and a salary
commensurate with the percentage of time required, and it must require
service for not less than three-fourths of the academic term. Note:
A term is defined as running from the first day of instruction through
the last day of final examinations. Three-fourths of a term is defined
as 91 calendar days in a semester and 41 calendar days during the
eight-week summer term. Tuition and fees privileges do not apply to
students employed on an hourly basis in either an academic or staff
capacity, or to persons on leave without pay.
University employees appointed to established civil service positions
whose rates of pay are determined by negotiation, prevailing rates,
and union affiliation are not considered as paid on an hourly basis
and are entitled to the same tuition and fees privileges accorded
to other staff members under the regulations.
A student who resigns an appointment, or whose appointment is cancelled
before rendering service for at least three-fourths of the term, becomes
subject to the full amount of the appropriate tuition and fees for
that term unless the student withdraws from University classes at
the same time or before the appointment becomes void, or the student
has submitted a final thesis within one week after the resignation
date.
Students holding appointments-as academic employees, graduate assistants,
or fellows-to the close of the second semester, for whom tuition and/or
the Service Fee have been provided by exemption or waiver, are entitled
to the same exemption of tuition and/or the Service Fee for the summer
termimmediately following, providing they hold no qualifying appointments
during the summer.
Tuition and fee waivers are not granted for the Executive MBA Program
or other self-supporting programs.
1. For the purpose of this
section, the four employment categories at this campus are defined
as follows:
Faculty: The faculty includes (1) those in the professorial ranks
(i.e., professor, associate professor, assistant professor); (2)
instructors and lecturers; and (3) teaching, research, and clinical
associates. Various prefixes may be used in conjunction with these
ranks, such as adjunct, clinical, visiting, or research.
Academic Professional (Academic): Academic professionals are those
employees whose positions have been designated by the president
and the chancellor as meeting specialized administrative, professional,
or technical needs. Academic professional employees receive an academic
contract issued by the Board of Trustees for a term appointment.
They are accorded the rights and privileges pertaining to other
academic personnel except those that apply specifically to academic
employees with faculty rank, such as eligibility for tenure.
Graduate Student Assistant: Graduates student assistants include
teaching, research, and clinical assistants.
Staff: Staff employees are those members of the University work
force subject to the rules of the State Universities Civil Service
System.
Application Fee
Applicants for admission must submit a $40 ($50 for international
applicants) application fee (amount subject to change) to help defray
processing costs. The fee is nonrefundable to applicants approved
for admission and to denied applicants who submit complete or partial
applications prior to the date all admission spaces are filled in
the college and curriculum of their choice. Application fees will
be returned to persons applying for admission to curricula that were
closed to further admission or to programs not being offered.
Exempt from payment of the application fee are
- Faculty and academic professional employees.
- University of Illinois faculty, academic, and staff retirees.
- Permanent staff employees of the University and other institutions
and agencies under the University Civil Service System who have
been assigned to established permanent and continuous staff positions
and who are employed for at least 50 percent of full time.
- Employees of certain specifically identified related agencies
who are authorized tuition and/or Service Fee waivers.
- Students registered at the University of Illinois at Chicago
or Springfield who wish to enroll at the Urbana-Champaign campus
for the summer session only.
- Persons eligible under the Illinois Veteran Grant Program.
Waivers of the application fee are authorized for
- Applicants who, because of extreme financial hardship, cannot
meet the cost of the fee. In general, evidence of extreme financial
hardship is a family income at or below the low standard family
budget of the Bureau of Labor Statistics or the receipt of a testing
waiver from the American College Testing Program of the College
Entrance Examination Board. Applicants currently attending another
collegiate institution may provide evidence of the financial package
received at the institution.
- Applicants under approved foreign exchange programs in which
the University participates, such as the Latin American Scholarship
Program of American Universities and the African Scholarship Program
of American Universities, and foreign students participating in
approved exchange programs in which the waiver of fees is reciprocal.
- Intercampus transfers at the same level: undergraduate to undergraduate,
or graduate to graduate.
- Applicants requesting a change in admission consideration from
one campus of the University of Illinois to another for the same
level and term. This would include applicants denied admission
on one campus as well as applicants wishing to cancel admission
or admission consideration on one campus for similar consideration
on another campus. Students applying simultaneously to two campuses
must pay the application fee at each campus. Undergraduate students
applying for admission to a professional or graduate college on
either of the two campuses must pay the application fee.
- Students from other universities participating in the Committee
on Institutional Cooperation (CIC) Program by taking courses at
the University of Illinois.
- Persons who are applying for ClC-supported fellowships to study
at a CIC member institution.
- Graduate and professional applicants whose entry is advanced
or delayed by action of their major departments are not required
to pay a second application fee.
- University of Illinois students applying for work on a second
campus as concurrent registrants, non-University of Illinois students
applying as concurrent registrants from another institution with
which the University has a reciprocal agreement, and students
who have been concurrent enrollees the immediately preceding term
and who plan to return to their primary campuses the following
term.
- Cooperating teachers and administrators who receive assignment
of practice teachers, who receive assignment of students meeting
the clinical experience requirement in teacher education, or who
cooperate in research projects related to teacher education, cooperating
librarians, school-nurse teachers, social welfare field supervisors,
recreation field supervisors, health-education field supervisors,
speech pathology supervisors, developmental child care field supervisors,
educational psychology supervisors, continuing education supervisors,
industrial relations field supervisors, and physicians participating
without salary in the instructional program of the University
of Illinois College of Medicine at Urbana-Champaign.
- Students on leave-of-absence status or reentry.
- Illinois Teacher of the Year recipients.
Waiver of Tuition
Tuition is waived for
- All faculty and academic professional employees (excluding graduate
assistants) of the University on appointment for at least 25 percent
of full-time service, provided the appointments require service
for not less than three-fourths of a term. This waiver also applies
to employees of certain specifically identified related agencies
whose positions are considered equivalent to academic positions
of the University.
- Most graduate teaching and research assistants of the University
on appointment for at least 25 percent but not more than 67 percent
of full-time service. Their appointments must require service
for not less than three-fourths of the term.
- However, depending on the student's curriculum, some graduate
assistants will receive only a base rate tuition waiver (base
rate is defined as the in-state graduate tuition rate, within
the four tuition ranges, absent any differential). Units that
enroll students who qualify only for base rate tuition waivers
must provide written notification of the policy in advance, so
that the students will know their status upon admission.
Those on appointment for 68 percent or more of full-time service
are eligible for waiver of the Service Fee only. Caution: Assistantship
appointments are cumulative. For example, if a person holds two
appointments, a 25-percent and a 50-percent assistantship appointment,
he or she is ineligible for a tuition waiver.
- Students holding appointments-academic employees, graduate assistants,
or fellows-to the close of the final term of an academic year,
for whom tuition and/or the Service Fee have been provided through
waiver, are entitled to a waiver of the same kinds of tuition
and fees for the summer session or summer term immediately following,
provided they hold no qualifying appointments during that summer
session or term. Students holding summer session or summer term
appointments as fellows or as employees are subject to such tuition
and fees as would be assessed in accordance with the principles
expressed above.
- Staff employees of the University, of any other institutions
and agencies under the University Civil Service System, and of
certain specifically identified related agencies in status appointments
or in appointments designed to qualify for status in an established
class (e.g., trainee, intern) for at least 50 percent of full-time
services who register in regular University courses not to exceed:
- eleven credit hours in a semester if on a full-time appointment
(Range II), or
- five credit hours if on a 50% to 99% appointment (Range III)
- provided they (1) meet conditions and eligibility for admission
as prescribed by the Office of Admissions and Records, (2) are
not students as defined in Civil Service Rule 7.7c, and (3)
have enrollment approval of their employing department. Staff
employees whose total registration is in a higher range than
that authorized above pay only the difference between the waiver
authorization and the higher range in which their total registration
places them.
- Staff employees in status, learner, trainee, apprentice, or
provisional appointments may enroll without payment of tuition
in regular courses directly related to their University employment
not to exceed 10 credit hours per semester provided they have
made application and received prior approval for enrollment as
required by procedures issued by the director of Staff Human Resources
and set forth in Policy and Rules-Staff.
- Holders of tuition waiver scholarships.
- Holders of graduate tuition and fee waivers awarded by the Graduate
College.
- University of Illinois faculty, academic, and staff retirees.
- Holders of grants or contracts from outside sponsors that provide
payments to cover the total cost of instruction.
- Cooperating teachers and administrators who receive assignment
of practice teachers, who receive assignment of students meeting
the clinical experience requirement in teacher education curricula,
or who cooperate in research projects related to teacher education:
one semester, quarter, or summer session for each semester, quarter,
or equivalent service rendered within two consecutive semesters.
The waiver will apply to the semester, quarter, or summer session
of registration, as designated by the student, that is concurrent
with, or following, the term of service, but must be applied no
later than one calendar year from the end of the term of service.
Concurrent registration on more than one campus of the University
or in University extramural courses constitutes one semester,
quarter, or session of eligibility for waiver. A similar waiver
is authorized for cooperating librarians, school-nurse teachers,
social welfare field supervisors, developmental child care field
supervisors, recreation field supervisors, health-education field
supervisors, speech pathology supervisors, educational psychology
supervisors, continuing education supervisors, industrial relations
field supervisors, and physicians who participate without salary
in the instructional program of the University of Illinois College
of Medicine at Urbana-Champaign. (Acceptance of more than one
assignment from any of the above listed offices during any one
term will generate only one waiver.)
- Illinois Teacher of the Year recipients.
- Eligible Illinois senior citizens. (Persons desiring information
and/or an application for this waiver should contact the Office
of Student Financial Aid, 620 East John Street, Champaign, IL
61820.)
- Children of eligible employees of state universities. Illinois
Public Act 87-0793 (SB1353) provides, if certain eligibility criteria
are met, a 50-percent tuition waiver for undergraduate education
for children of University employees to attend any campus of the
Illinois senior public universities.
Waiver of the Nonresident Portion of
Tuition
Nonresident portion of tuition is waived for
- Faculty, academic professional and staff employees on appointment
for at least 25 percent of full-time service with the University
or with specifically identified related agencies, provided the
appointment requires service for not less than three-fourths of
the term.
- The faculties of state-supported institutions of higher education
in Illinois holding appointments of at least one-fourth time,
provided the appointments require service for not less than three-fourths
of the term.
- The teaching and professional staff (such as counselors, school
psychologists, school social workers, librarians, and administrators)
in the private and public elementary and secondary schools in
Illinois who hold appointments at least one-fourth time, and for
not less than three-fourths of the term.
- The spouses and dependent children of faculty, academic professional
and staff employees and graduate assistants on appointment with
the University or certain specifically identified related agencies
for at least 25 percent of full-time service, and of those listed
in the second item above. (Dependent children are those who qualify
as dependents for federal income tax purposes.)
- The spouses and dependent children of fellows and trainees who
are employed as teaching assistants to the fullest extent permitted
by their fellowship appointments.
- Persons actively serving in one of the armed forces of the United
States who are stationed and present in the state of Illinois
in connection with that service and their spouses and dependent
children, as long as the military persons remain stationed, present,
and living in Illinois.
Service Fee Waivers and Exemptions
The Service Fee is waived for
- Graduate teaching and research assistants holding at least 25
percent appointments for three-fourths of a term, as defined in
the section on tuition.
- Foreign exchange students with Service Fee waivers as part of
exchange contracts.
- Holders of Graduate College Service Fee waivers.
- Law students with Service Fee waivers.
- Participants in the International Exchange Program in Agriculture.
- Participants in the Bridge Program.
- Illinois Teacher of the Year recipients.
- CIC Visiting Scholars.
- University of Illinois at Chicago or Springfield students in
concurrent enrollment.
- Department of Children and Family Services dependents.
Exempt from the Service Fee are
- Students enrolled in Credit Ranges III or IV (Range IV only
in summer session).
- Students registered in absentia.
- Students registered in study-abroad programs.
- Students registered as participants in the official high school
concurrent enrollment program.
- Students registered in recognized off-campus programs.
- Faculty and academic professional employees holding at least
25-percent-time appointments for three-fourths of a term, as defined
in the section on tuition.
- Staff employees holding at least 50-percent-time appointments
for three-fourths of a term, as defined in the section on tuition.
- Faculty, academic professional, and staff employees of specifically
identified related agencies.
- Interinstitutional staff employees.
- Cooperating teachers, administrators, and field supervisors,
as defined in the section on tuition.
- Employees (as defined in items 7 and 8 above) holding combined
appointments with the University of Illinois at Chicago or Springfield.
- University of Illinois faculty, academic professional, and staff
retirees.
General Fee Waivers and Exemptions
The General Fee is waived for
- CIC Visiting Scholars.
- University of Illinois at Chicago or Springfield students in
concurrent enrollment.
- Department of Children and Family Services dependents.
- Illinois Teacher of the Year recipients.
Exempt from the General Fee are
- Faculty and academic professional employees holding at least
25-percent-time appointments for three-fourths of a term, as defined
in the section on tuition.
- Staff employees holding at least 50-percent-time appointments
for three-fourths of a term, as defined in the section on tuition.
- Faculty, academic professional, and staff employees of specifically
identified related agencies.
- Interinstitutional staff employees.
- Cooperating teachers, administrators, and field supervisors,
as defined in the section on tuition.
- Employees (as defined in items 1 and 2 above) holding combined
appointments with the University of Illinois at Chicago or Springfield.
- University of Illinois faculty, academic professional, and
staff retirees.
Health Service Fee Waivers and Exemptions
The Health Service Fee is waived for
- CIC Visiting Scholars.
- University of Illinois at Chicago or Springfield students in
concurrent enrollment.
- Department of Children and Family Services dependents.
- Illinois Teacher of the Year recipients.
Exempt from the Health Service Fee are
- Students enrolled in Credit Ranges III or IV (Range IV only
in summer session).
- Students registered in absentia.
- Students registered in study-abroad programs.
- Students registered as participants in the official high school
concurrent enrollment program.
- Students registered in recognized off-campus programs.
- Faculty and academic professional employees holding at least
25-percent-time appointments for three-fourths of a term, as defined
in the section on tuition.
- Staff employees holding at least 50-percent-time appointments
for three-fourths of a term, as defined in the section on tuition.
- Faculty, academic professional, and staff employees of specifically
identified related agencies.
- Interinstitutional staff employees.
- Cooperating teachers, administrators, and field supervisors,
as defined in the section on tuition.
- Employees (as defined in items 7 and 8 above) holding combined
appointments with the University of Illinois at Chicago or Springfield.
- University of Illinois faculty, academic professional, and staff
retirees.
- University employees registered as students but eligible for
the mandatory
State of Illinois Employees Insurance Program.
Transportation Fee Waivers and Exemptions
The Transportation Fee is waived for
- CIC Visiting Scholars.
- University of Illinois at Chicago or Springfield students in
concurrent enrollment.
- Department of Children and Family Services dependents.
- Illinois Teacher of the Year recipients.
Exempt from the Transportation Fee are
- Students enrolled in Credit Ranges III or IV (Range IV only
in summer session).
- Students registered in absentia.
- Students registered in study-abroad programs.
- Students registered as participants in the official high school
concurrent enrollment program.
- Students registered in recognized off-campus programs.
- Faculty and academic professional employees holding at least
25-percent-time appointments for three-fourths of a term, as defined
in the section on tuition.
- Staff employees holding at least 50-percent-time appointments
for three-fourths of a term, as defined in the section on tuition.
- Faculty, academic professional, and staff employees of specifically
identified related agencies.
- Interinstitutional staff employees.
- Cooperating teachers, administrators, and field supervisors,
as defined in the section on tuition.
- Employees (as defined in items 7 and 8 above) holding combined
appointments with the University of Illinois at Chicago or Springfield.
- University of Illinois faculty, academic professional, and staff
retirees.
SEAL, SORF, ISG, and KCPA Waivers and Exemptions
The SEAL, SORF, ISG, and KCPA Fees are waived for
- CIC Visiting Scholars.
- University of Illinois at Chicago or Springfield students in
concurrent enrollment.
- Department of Children and Family Services dependents.
- Illinois Teacher of the Year recipients.
Exempt from the SEAL, SORF, ISG, and KCPA Fees are
- Students enrolled in Credit Ranges III or IV (Range IV only
in summer session).
- Students registered in absentia.
- Students registered in study-abroad programs.
- Students registered as participants in the official high school
concurrent enrollment program.
- Students registered in recognized off-campus programs.
- Faculty and academic professional employees holding at least
25-percent-time appointments for three-fourths of a term, as defined
in the section on tuition.
- Staff employees holding at least 50-percent-time appointments
for three-fourths of a term, as defined in the section on tuition.
- Faculty, academic professional, and staff employees of specifically
identified related agencies.
- Interinstitutional staff employees.
- Cooperating teachers, administrators, and field supervisors,
as defined in the section on tuition.
- Employees (as defined in items 7 and 8 above) holding combined
appointments with the University of Illinois at Chicago or Springfield.
- University of Illinois faculty, academic professional, and staff
retirees.
Student Health Insurance Fee
Students totally exempt from payment of the Student Health Insurance
Fee and therefore not eligible for these benefits and services are:
- Persons registered for doctoral thesis research in absentia.
- Persons registered in off-campus courses and study-abroad courses
for zero credit. (If registered for more than zero credit, they
are required to pay this fee.)
- University employees registered at the request of their departments
in zero-credit courses especially established to improve their
work performance.
- University employees who are registered as students but who
are eligible for and participate in the mandatory State of Illinois
Employees Insurance Program.
- Employees of certain specifically identified related agencies
who are eligible automatically to receive hospital-medical coverage
as an employment benefit at the cost of the employing agency.
- Students presenting petitions and evidence of approved equivalent
medical insurance coverage (See Student Health Insurance.)
- Illinois Teacher of the Year recipients.
- CIC Visiting Scholars and concurrent University of Illinois
registrants.
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