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Grading System and Other Regulations
Academic, administrative, and conduct regulations are published in
the Code of Policies
and Regulations Applying to All Students. Students are responsible
for complying with these regulations of the University and those of
the colleges and departments from which they take courses. This publication
is available to students in the lobby of the Turner Student Services
Building, at the Admissions and Records Building, and at the Information
Desk in the Illini Union.
Grading System
Faculty members are responsible for providing the University with
an individual evaluation of the work of each student in their classes.
Final course grades are entered on the student's permanent University
record at the close of each semester, term, or session. The University
of Illinois at Urbana-Champaign uses the following grading system:
A = excellent; B = good; C = fair; D = poor (lowest passing grade);
F = failure, including courses dropped for academic irregularities;
ABS = absent from the final examination without an acceptable excuse
(counts as a failure). If a student is absent from a final examination
and it is clear that taking the examination could not have resulted
in a passing grade for the course, a grade of F may be given instead
of ABS In addition to the above grades, instructors are authorized
to assign plus and minus grades.
Computation of Scholastic Averages
For numerical computation of scholastic averages, the following values
are designated: A+ = 4.0; A = 4.0; A- = 3.67; B+ = 3.33; B = 3.0;
B- = 2.67; C+ = 2.33; C = 2.0; C- = 1.67; D+ = 1.33; D = 1.0; D- =
0.67;F = 0.0.
Uniform Method for Calculation
A uniform method for calculating undergraduate grade point averages
has been established for all undergraduate colleges on the Urbana-Champaign
campus. These averages are calculated on the basis of all courses
attempted for which grades and credits are assigned and that carry
credit in accordance with the Courses catalog. Since courses offered
by the religious foundations on or near the Urbana-Champaign campus
are not official University courses and are not included in the Courses
catalog, the grades earned in such courses will not be included in
the calculation of any grade point averages. Grades of S, U, CR, NC,
and Pass (see next section on Other Symbols in Use) are reported on
official University transcripts but are not included in grade point
averages since grade-points are not assigned to these letter grades.
This method of calculation is used to determine honors, probation
and drop status, financial aid and scholastic awards, and transfer
between colleges on this campus.
For the purpose of computing a grade point average for graduation,
only the grades received in those courses counting toward the degree,
including grades in repeated courses, are included in the average.
(See Grade-Point Requirements for the Bachelor's Degree section.)
For the special method used to determine eligibility for transfer
into the University, refer to the transfer admission policy in the
Admission of Transfer Applicants section.
Other Symbols in Use (not included in the
computation of averages)
W-Authorized withdrawal without credit.
I-Incomplete. Approved extension of time to complete the final examination
or other requirements of the course. Applies to both undergraduate
and graduate students. Entitles the student to an examination later
without fee, or additional time to complete other requirements of
the course. (Only the dean of the student's college may authorize
such an extension of time in an individual case. A grade of I that
is not removed by the end of the first eight weeks of instruction
in the next semester in which the student is enrolled in an undergraduate
college on the Urbana-Champaign campus automatically becomes a grade
of F. If the student receiving an excused grade does not reenroll
on the Urbana-Champaign campus, the Incomplete grade, if not removed,
becomes an F after one calendar year.)
CR-Credit earned. To be used only in courses taken under the credit-no
credit grading option. (Instructors report the usual letter grades.
Grades of A+ through C- will automatically be converted to CR.)
NC-No credit earned. To be used only in courses taken under the credit-no
credit grading option. (Instructors report the usual letter grades.
Grades of D+ through F, and ABS will automatically be converted to
NC.)
IP-Course in progress.
NR - Not Reported. Instructor has failed to submit a grade for the
student.
DFR - Grade temporarily deferred. To be used only in those thesis,
research, and special problems courses extending over more than one
semester that are taken by graduate students as preparation for the
thesis and by undergraduate students in satisfaction of the requirements
for graduation with honors, and in other approved courses that extend
over more than one semester. (Requests for use of the DRF grade in
courses that extend over more than one semester, and therefore require
postponement of the final grade report, must be submitted in writing
by the executive officer of the department offering the courses to
the dean of the appropriate college for concurrence. A current list
of courses that have received such approval is maintained in the Office
of Admissions and Records.)
S-Satisfactory, and
U-Unsatisfactory. To be used only as final grades in graduate thesis
research courses, in graduate and undergraduate courses given for
zero credit, and in other courses that have been specifically approved
by the head or the chairperson of the department concerned, with concurrence
of the appropriate college dean. A current list of courses that have
received such approval is maintained in the Office of Admissions and
Records.
PS - Pass.Used for all test-based credit. A minimum grade of C- is
required.
Credit-No Credit Grading Option
The credit-no credit grading option is designed to encourage students
to explore areas of academic interest that they might otherwise avoid
for fear of poor grades. All students considering this option are
cautioned that many graduate and professional schools consider applicants
whose transcripts bear a significant number of nongraded symbols less
favorably than those whose transcripts contain none or very few. Likewise,
in computing a preadmission grade point average, some of these schools
may convert the NC symbol into a failing grade since they do not know
whether the actual grade was a D, F, or ABS.
A full-time undergraduate student not on probation may take, with
the approval of his or her adviser, a maximum of two courses each
semester under the credit-no credit grading option. Part-time students
may take one course each semester under this option. Summer term students
may take one course under the credit-no credit option.
A maximum of 18 semester hours earned under the credit-no credit grading
option may be applied toward a baccalaureate degree at the Urbana-Champaign
campus of the University. A correspondence course taken on a credit-no
credit basis will be included in the 18-semester-hour credit-no credit
limit.
Any lower- or upper-division course may be chosen under the credit-no
credit option except courses used to satisfy the University's general
education requirements, courses designated by name or area by the
major department for satisfying the major, and those specifically
required by name by the college for graduation. In cases of subsequent
change of major, courses previously taken under the credit-no credit
option in the new field may qualify for meeting major requirements.
For a course taken in residence, undergraduate students must exercise
the credit-no credit option within the first eight weeks of instruction
in a semester, during the first four weeks of an eight-week course
taught in a fall or spring semester, during the first two weeks of
instruction in a four-week summer course, or during the first four
weeks of instruction in the eight-week summer course. Students may
elect to return to the regular grade option by filing an amended request
within the first eight weeks of instruction in a semester, within
the first four weeks of instruction in an eight-week course taught
during a semester, during the first two weeks of instruction in a
four-week summer course, or within the first four weeks of instruction
in an eight-week summer course. The credit-no credit option form must
be properly approved and deposited in the college office.
Instructors are not informed of those students in their classes who
are taking work under the credit-no credit option, and they report
the usual letter grades at the end of the course. These grades are
automatically converted to CR or NC. Grades of C- or better are required
in order to earn credit. Credit-no credit courses are not counted
toward the grade point average but are included as part of the total
credit hours. Final grades of CR or NC (for credit or no credit) are
recorded on the student's permanent academic record and subsequently
will not be changed to letter grades.
Classification of Students
Classification of an undergraduate student is made by the Office of
Admissions and Records based upon the number of credit hours earned,
which includes credit earned by examination or accepted for transfer
by the University whether or not such credit is applicable to a student's
degree program. Classification for registration, certification, and
assessment purposes is based on the following scale.
Freshman standing: 0-29.9 hours
Sophomore standing: 30-59.9 hours
Junior standing: 60-89.9 hours
Senior standing: 90 or more hours
Transcripts of Academic Records
Students who have paid their University fees and charges are entitled
to receive, upon written request, a transcript of their academic records.
Upon graduation, or withdrawal from the University, students with
outstanding loans will not be issued a transcript until they have
completed an exit interview with the Office of Business Affairs. Transcripts
that are provided directly to students are marked "Issued to
Student" to distinguish them from transcripts that are sent by
the Office of Admissions and Records to other recipients. Each transcript
routinely includes a student's entire academic record to date and
current academic status. Partial or incomplete transcripts are not
issued. Upon request, however, separate transcripts shall be issued
that include only the academic record for undergraduate programs or
the academic record for graduate, veterinary medicine, or law programs.
Any separate transcript shall be appropriately labeled.
The charge for an official transcript of [is] $5 per copy. The complete
fee schedule for transcripts and verifications is available on the
Office of Admissions and Records website.
A student who submits an application for direct transfer admission
to the University of Illinois at Chicago or to the University of Illinois
at Springfield through the Urbana admissions office will have a transcript
included with it at no charge; see the inside back cover for address
information.
Telephone requests for transcripts cannot be honored. Transcripts
are released only by written request to whomever a student or former
student designates. A written request accompanied by a check or money
order made payable to the University of Illinois should be sent to
the Office of Admissions and Records (see the inside back cover for
address information). A credit card number and expiration date (Visa,
MasterCard, or Discover) may also be submitted for payment.
Student Records Policy
It is University policy to comply fully with the Family Educational
Rights and Privacy Act of 1974 as amended. Guidelines and regulations
for discharge of the University's obligation under this act are contained
in the Code of Policies and Regulations Applying to All Students,
available to students on the World Wide Web (http://www.oar.uiuc.edu/records/FERPA.html)
and at 901 West Illinois Street.
Under these guidelines:
- Certain student records may be released only with the prior
consent of the student.
- Certain student records can be released with or without the
student's consent.
- Under certain conditions, parents may be granted access to a
student's record with or without the student's consent.
- A student has the right to inspect his or her educational record.
- Procedures exist for students to challenge the contents of their
educational records.
- The University may release without the student's consent information
that appears in student directories and publications that are
available to the public, except when a currently enrolled student
requests that the University suppress this information.
- A student has the right to file a complaint with the U.S. Department
of Education concerning alleged failures by the University of
Illinois at Urbana-Champaign to comply with the requirements of
Family Educational Rights and Privacy Act. Write to: Family Policy
Compliance Office, U.S. Department of Education, 600 Independence
Avenue, SW, Washington, DC 20202-4605.
A currently enrolled student may elect to suppress either personal
information or academic information or both categories of directory
information. To be effective for a term, a request form must be submitted
to the Office of Admissions and Records (901 West Illinois Street)
by the end of the fifth class day of the term. The University will
continue to suppress this information until the student withdraws
the request.
Directory information includes the student's name; date of birth;
addresses and telephone numbers; college, curriculum, and major field
of study; dates of attendance and full- or part-time status; class
level; honors; certificates or degrees earned at the University and
the date(s) conferred; for students appointed as fellows, assistants,
graduate or undergraduate hourly employees, the title, appointing
department, appointment dates, duties, and percent time of the appointment;
weight and height for athletic team members; participation in officially
recognized activities and sports; and institutions previously attended.
Falsification of Documents
Any student who, for purposes of fraud or misrepresentation, falsifies,
forges, defaces, alters, or mutilates in any manner any official University
document or representation thereof may be subject to discipline. Some
examples of official documents are identification cards, receipts,
transcripts of credits, library documents, and petitions for change
in residence status. Any student who uses computing facilities to
interfere with computing systems or who uses another identification
to gain access to computing systems may be subject to discipline.
Any applicant who knowingly withholds information or gives false information
on an application for admission or readmission may become ineligible
for admission to the University or may be subject to discipline.
Any student who knowingly withholds information or gives false information
in any document or materials submitted to any member or agent of the
University may be subject to discipline.
Placement Decisions
Many programs on the campus include a service or practical training
component involving placement in a field training program, internship,
or other outreach function. These placements are beneficial to the
University and to the students. The decision on a particular student's
suitability for placement, however, is a matter of discretion exercised
by the administrator of the placing program. The University reserves
the right to make such decisions on placement.
Each department/program administrator has authority and discretion
to place students in field/training programs as part of academic programs.
If a student believes a request for placement has been inappropriately
or arbitrarily denied, the student may appeal the decision by the
administrator responsible to the dean/director for that academic program.
Unless an alternative grievance procedure applies, the dean's decision
on placement shall be final.
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