Grading System and Other Regulations: STUDENT RECORDS POLICY

NOTE: This document was generated from the 1995-1997 UIUC Programs of Study. Every effort has been made to ensure accuracy, but be advised that requirements may have changed since this book was published. Errors may have also been introduced in the conversion to a WWW document. Thus for items of importance, it might be wise to seek confirmation from either the paper version or a live human being.

It is University policy to comply fully with the Family Educational Rights and Privacy Act of 1974 as amended. Guidelines and regulations for discharge of the University's obligation under this act are contained in the Code on Campus Affairs and Handbook of Policies and Regulations Applying to All Students, available to students at 177 Henry Administration Building as well as by request from the Office of Admissions and Records.

Under these guidelines:

-- Certain student records may be released only with the prior consent of the student.

-- Certain student records can be released with or without the student's consent.

-- Under certain conditions, parents may be granted access to a student's record with or without the student's consent.

-- A student has the right to inspect his or her educational record.

-- Procedures exist for students to challenge the contents of their educational records.

-- The University may release without the student's consent information that appears in student directories and publications that are available to the public, except when a currently enrolled student requests that the University suppress this information.

A currently enrolled student may elect to suppress either personal information or academic information or both categories of directory information. To be effective for a term, a request form must be submitted to the Office of Admissions and Records (Window 25, Room 100, Henry Administration Building) by the end of the fifth class day of the term. The University will continue to suppress this information until the student withdraws the request or fails to enroll in a subsequent term, excluding summer terms.

For former students, directory information includes the student's name; date of birth; last known addresses and telephone numbers; college, curriculum, and major field of study; dates of attendance and full- or part-time status; class level; honors; certificates or degrees earned at the University and the date(s) conferred; weight and height for athletic team members; participation in officially recognized activities and sports; and institutions previously attended.

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